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Every job, remembered

The Digital Home Vault

We don’t just fix your house and leave. We keep a permanent, organized record of it — systems, appliances, filter sizes, paint colors, and trusted vendors. Over a few visits it fills in, and it stays with the home.

Homeowners stop hunting for a filter size or paint code. Sellers hand a maintenance history to a buyer. That memory is the difference behind our whole approach —what we handlefield notes

Every visit writes to the record

You never manage the vault — we do. Each job runs the same path, and the last step is always the same: it lands in your home’s permanent record.

  1. Estimate

    We model the real work — labor, materials, scope — and quote from that. Not a number pulled from the air.

  2. Visit

    We show up when we said, do clean work, and note what we found while we were in there.

  3. Invoice

    Itemized and clear, paid online. No surprises, easy to keep.

  4. Into your Vault

    What we did, what we used, and what to watch next — logged to your home, kept for good.

Sample vault · fictional home

124 Maple Street

Derry, NHBuilt 1998 · Colonial · client since 2024

Mechanical Systems

3

The systems that run the house, with install dates and service history.

Why this matters

The expensive systems you never think about until they stop. We log the age and every service, so a replacement is a planned decision on your schedule — not an emergency the morning the heat quits.

  • Oil-fired boilerBasement mechanical room

    Carrier · 59TP6B

    Installed May 2019Serviced Mar 2026

    Next tune-up due Oct 2026, before the heating season.

  • Electric water heaterWatchBasement

    Rheem · XE50T10 · 50 gal

    Installed Aug 2016

    Now 10 years old. Flagged for replacement planning before it fails.

  • Central A/C condenserSide yard

    Goodman · GSX140361

    Installed Jun 2020

Appliances

3

Make, model, and serial for every major appliance, so parts are easy to source.

Why this matters

Make, model, and serial for every major appliance, in one place. When something needs a part or a warranty claim, you are not on your knees behind the fridge reading a sticker with a flashlight.

  • RefrigeratorKitchen

    Whirlpool · WRF535SWHZ

    Installed 2021

  • DishwasherKitchen

    Bosch · SHEM63W55N

    Installed 2021

    Braided stainless supply line installed 2025.

  • WasherBasement laundry

    LG · WM4000HBA

    Installed 2022

Filters & Consumables

3

The sizes and schedules nobody remembers when they are standing in the hardware aisle.

Why this matters

Every filter size and how often to change it. No guessing in the hardware aisle, and nothing runs on a clogged filter because you could not remember the dimensions.

  • Furnace filterReturn, basement

    MERV 11 · 16×25×1

    Changed quarterly. Next due October 2026.

  • Refrigerator water filterKitchen

    EveryDrop · EDR1RXD1

    Replace every 6 months.

  • Well sediment filterBasement, well line

    10″ · 5 micron

    Check pressure drop each spring.

Paint & Finishes

3

Exact colors and sheens by room, so touch-ups match the first time.

Why this matters

The exact color and sheen for every room and the trim. A scuff or a patch matches on the first try, years later — without repainting a whole wall to blend it in.

  • Living room

    Benjamin Moore · Revere Pewter HC-172

    Eggshell.

  • Trim, whole house

    Benjamin Moore · Simply White OC-117

    Semi-gloss.

  • Front door

    Benjamin Moore · Hale Navy HC-154

    Exterior, repainted 2025.

Monitor Items

3

The things we are keeping an eye on before they become repairs.

Why this matters

The small things we have flagged to keep an eye on — a bit of flashing, a damp corner, a soft board. Watched on purpose, so they get handled early instead of becoming a repair bill.

  • Chimney flashingWatchRoof, north slope

    Two shingles reset 2025. Re-check flashing after next hard winter.

  • Basement humidityWatchFoundation, NE corner

    Minor seepage after heavy rain. Dehumidifier May–Sept; watch grading.

  • Deck boardsWatchRear deck, near stairs

    Two soft boards. Re-evaluate spring 2027.

Vendors & Referrals

3

A vetted list of who to call, and what they already did here.

Why this matters

Who to call, and what they already did here. The electrician who knows your panel, the radon installer, the roofer for when the time comes — a vetted list instead of starting from Google.

  • Electrician

    Granite State Electric, Londonderry

    Upgraded panel from a Federal Pacific box in 2024.

  • Radon mitigation

    Certified installer

    Sub-slab system installed 2023. Retested at 1.8 pCi/L.

  • Roofer

    Referral on file

    For the eventual re-roof; current roof ~2012.

This sample uses invented data for a fictional Derry home. Your real vault is private to you and never shown publicly.

The history of one home

The cards are what’s here now. This is the story over time — the same fictional Derry home, visit by visit. It’s what a buyer would be handed at closing.

  1. Visit

    Boiler serviced

    Annual tune-up on the Carrier oil-fired boiler. Running clean; next service flagged for October, before the heating season.

  2. Job completed

    Guest bath refresh

    New vanity, faucet, and full regrout across three visits. Estimated from real scope, invoiced clean, paid online.

  3. Visit

    Pre-winter seasonal check

    Gutters cleared, exterior caulk and weatherstripping refreshed before the first freeze. The cheapest repair is the one you never need.

  4. Logged

    Front door repainted

    Color recorded to the home: Benjamin Moore Hale Navy HC-154, exterior. Touch-ups match on the first try, years from now.

  5. Flagged to watch

    Water heater aging

    Rheem unit reached nine years (installed 2016). Added to replacement planning now — a decision on your schedule, not an emergency in January.

  6. Client since

    The vault starts here

    First visit. From here on, nothing about this home has to be remembered by anyone — it’s written down.

Your home, online

The vault isn’t a folder you dig through. It lives in a simple homeowner account — approve an estimate with a tap, see your visit history, check what’s due, and pay an invoice, all in one place.

  • Approve an estimate — the job schedules itself
  • See every past visit and what was done
  • Your systems, colors, and filter sizes, on hand
  • Pay an invoice online, keep the receipt
Ask about getting set up
Ready when you are

Every home we care for gets one

Start a maintenance relationship with Dovetails and we’ll build your vault as we go. When it’s time to sell, it’s ready to hand over.

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